Executive Assistant to the Mayor
City of Mableton City of Mableton Mableton, GA Mableton, GA Full-time Full-time $20.
00 - $34.
50 an hour $20.
00 - $34.
50 an hour 1 day ago 1 day ago 1 day ago About us Come work for the newest city in the state of Georgia.
This is a new opportunity that includes growth potential.
Our work environment includes:
Work-from-home days Growth opportunities Regular social events Staffing / attending events with the mayor in a supporting role Heavy calendar management and appointment/meeting scheduling Essential Duties and
Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this position.
The mayor may assign additional functions related to the type of work of the position as necessary.
Works independently to research & resolve constituent concerns and requests for service; facilitates communications and conveys information amongst department/division personnel and initiates appropriate action/response; coordinates projects and activities; coordinates, conducts, or attends staff meetings to review department plans, progress, budgets, and other activities.
Assists in tracking & trending constituent complaints and response/resolution progress and timelines; prepares presentations on trends in constituent concerns for the council and the public; receives various forms, reports, correspondence, logs, lists, schedules, calendars, invoices, statistical data, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation.
Plans events such as town halls, ground-breaking ceremonies, dedication ceremonies, or other activities including preparing meeting agenda documents; coordinating meeting facilities, equipment, and refreshments; records and/or transcribes meeting minutes when required Must have experience with Google Sheets, Microsoft Excel, and/or other advanced CRM databases.
Experience in PowerPoint or other presentation software preferred.
Experience in social media content creation preferred.
Must be able to communicate with all levels of management and council members and demonstrate the ability to work collaboratively with all staff and council members.
Provides administrative services travel, and attends events as assigned.
Decision Making:
Uses independent judgment and discretion in the handling of emergency situations.
The need for accuracy and effective utilization of available resources is high.
Errors in judgment could cause disruptions to the City's mission and adversely impact attainment of the City's goals.
Leadership:
May be required to provide oversight to 1-2 interns.
Knowledge, Skills & Abilities:
Skilled in effectively communicating and interacting with elected officials, employees, members of the general public and other groups involved in the activities of the City, both orally and in writing.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner and ability to type 60 WPM.
Ability to handle multiple interruptions and adjustments to priorities throughout the day.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to read and interpret a variety of documents.
Ability to write short correspondence.
Ability to maintain confidentiality.
Qualifications:
Minimum
Qualifications:
Associate's degree in secretarial science, business or public administration or a related field.
3-5 years of experience as an administrative assistant or executive secretary required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Preferred
Qualifications:
Bachelor's degree in business, management, or public administration or a related field and 5-8 years of experience as an administrative assistant or executive secretary supporting a mayor, executive director, or C-suite executive is preferred.
Experience in municipal, county, and state governments preferred.
A background in political or non-profit leadership is a bonus.
Essential Capabilities and Work Environment:
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully.
Typical environmental conditions associated with job.
Additional Functions:
Performs other related duties as required.
Physical Ability:
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (25 - 50 pounds).
Tasks may involve extended periods at a keyboard or workstation.
Job Type:
Full-time, Role will begin as a 1099 with the potential to convert to a W2.
Work Hours:
Selected candidate will be expected to work 40 hours per week which may include some evenings, weekends, and potentially religious holidays.
Job Type:
Full-time Pay:
$20.
00 - $34.
50 per hour
Benefits:
Flexible schedule Professional development assistance Schedule:
Weekends as needed Education:
Associate (Preferred)
Experience:
Social media management:
5 years (Preferred) Microsoft 365 or Google Workspace:
3 years (Preferred) Microsoft Powerpoint:
3 years (Preferred) Language:
Spanish (Preferred) Ability to Commute:
Mableton, GA 30126 (Preferred) Ability to Relocate:
Mableton, GA 30126:
Relocate before starting work (Preferred) Willingness to travel:
50% (Preferred) Work Location:
Hybrid remote in Mableton, GA 30126.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 - $34.
50 an hour $20.
00 - $34.
50 an hour 1 day ago 1 day ago 1 day ago About us Come work for the newest city in the state of Georgia.
This is a new opportunity that includes growth potential.
Our work environment includes:
Work-from-home days Growth opportunities Regular social events Staffing / attending events with the mayor in a supporting role Heavy calendar management and appointment/meeting scheduling Essential Duties and
Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this position.
The mayor may assign additional functions related to the type of work of the position as necessary.
Works independently to research & resolve constituent concerns and requests for service; facilitates communications and conveys information amongst department/division personnel and initiates appropriate action/response; coordinates projects and activities; coordinates, conducts, or attends staff meetings to review department plans, progress, budgets, and other activities.
Assists in tracking & trending constituent complaints and response/resolution progress and timelines; prepares presentations on trends in constituent concerns for the council and the public; receives various forms, reports, correspondence, logs, lists, schedules, calendars, invoices, statistical data, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation.
Plans events such as town halls, ground-breaking ceremonies, dedication ceremonies, or other activities including preparing meeting agenda documents; coordinating meeting facilities, equipment, and refreshments; records and/or transcribes meeting minutes when required Must have experience with Google Sheets, Microsoft Excel, and/or other advanced CRM databases.
Experience in PowerPoint or other presentation software preferred.
Experience in social media content creation preferred.
Must be able to communicate with all levels of management and council members and demonstrate the ability to work collaboratively with all staff and council members.
Provides administrative services travel, and attends events as assigned.
Decision Making:
Uses independent judgment and discretion in the handling of emergency situations.
The need for accuracy and effective utilization of available resources is high.
Errors in judgment could cause disruptions to the City's mission and adversely impact attainment of the City's goals.
Leadership:
May be required to provide oversight to 1-2 interns.
Knowledge, Skills & Abilities:
Skilled in effectively communicating and interacting with elected officials, employees, members of the general public and other groups involved in the activities of the City, both orally and in writing.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner and ability to type 60 WPM.
Ability to handle multiple interruptions and adjustments to priorities throughout the day.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to read and interpret a variety of documents.
Ability to write short correspondence.
Ability to maintain confidentiality.
Qualifications:
Minimum
Qualifications:
Associate's degree in secretarial science, business or public administration or a related field.
3-5 years of experience as an administrative assistant or executive secretary required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Preferred
Qualifications:
Bachelor's degree in business, management, or public administration or a related field and 5-8 years of experience as an administrative assistant or executive secretary supporting a mayor, executive director, or C-suite executive is preferred.
Experience in municipal, county, and state governments preferred.
A background in political or non-profit leadership is a bonus.
Essential Capabilities and Work Environment:
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully.
Typical environmental conditions associated with job.
Additional Functions:
Performs other related duties as required.
Physical Ability:
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (25 - 50 pounds).
Tasks may involve extended periods at a keyboard or workstation.
Job Type:
Full-time, Role will begin as a 1099 with the potential to convert to a W2.
Work Hours:
Selected candidate will be expected to work 40 hours per week which may include some evenings, weekends, and potentially religious holidays.
Job Type:
Full-time Pay:
$20.
00 - $34.
50 per hour
Benefits:
Flexible schedule Professional development assistance Schedule:
Weekends as needed Education:
Associate (Preferred)
Experience:
Social media management:
5 years (Preferred) Microsoft 365 or Google Workspace:
3 years (Preferred) Microsoft Powerpoint:
3 years (Preferred) Language:
Spanish (Preferred) Ability to Commute:
Mableton, GA 30126 (Preferred) Ability to Relocate:
Mableton, GA 30126:
Relocate before starting work (Preferred) Willingness to travel:
50% (Preferred) Work Location:
Hybrid remote in Mableton, GA 30126.
Estimated Salary: $20 to $28 per hour based on qualifications.
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